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Policies and Procedures

 Please click any of the policy numbers below to view that policy or procedure.

2023 Income Guidelines

 

Procedures

Title (Sorted A-Z)DateSupersedes Desk ProcedureProgramsTraining Videos
ACT WorkKeys Desk ProcedureAugust 13, 2021 WIOA 
Assistance with Filling Employer Positions Desk ProceduresJanuary 22, 2021 WIOA 
CalJOBS Referrals Desk ProcedureMay 21, 2021 WIOA
Chromebook Loaning Desk ProcedureDecember 30, 2021 WIOA 
COVID-19 Impacted Individuals Special Grant Desk ProcedureMarch 31, 2021COVID-19 Impacted Individuals Special Grant Desk Procedure (dated January 8, 2021)WIOA 
Earn and Learn Desk ProcedureSeptember 30, 2021 WIOA Youth 
Employee Hiring Event Desk ProcedureJanuary 22, 2021 WIOA 
Event Signage ProcedureAugust 24, 2023 WIOA 
Media Inquiry Desk ProcedureApril 22, 2022 WIOA 
On-the-Job Training (OJT) Desk ProcedureJuly 12, 2021 (REVISED)On-the-Job Training (OJT) Desk Procedure (dated December 16, 2020)WIOA 

 

Policies

Policy NumberTitleDateSupersedes PolicyProgramsAudio
24-OCWDB-14WIOA Adult Program Priority of ServiceOctober 30, 202415-OCWDB-07 (dated February 25, 2016), 10-OCWDA-01 (dated August 26, 2010)Adult 
24-OCWDB-13WIOA Documentation Requirements PolicyOctober 30, 202420-OCDWB-09 (dated April 8, 2020)WIOA 
24-OCWDB-12Veteran Priority of ServiceOctober 30, 2024 WIOA 
24-OCWDB-11Incident Reporting of Waste, Fraud and Abuse PolicyOctober 30, 202421-OCWDB-17 (dated November 24, 2021), 13-OCWDA-01 (dated August 28, 2013)WIOA 
24-OCWDB-10CalJOBS Document Imaging and ScanningOctober 30, 202418-OCDB-13 (dated April 25, 2019)All WIOA FUNDED 
24-OCWDB-09Allowable Costs and Prior Written ApprovalOctober 30, 202416-OCDB-06 (dated March 23, 2017), 15-OCWDB-08 (dated February 25, 2016)All 
24-OCWDB-08On-the-Job Training (OJT)August 28, 202424-OCWDB-01 (January 31, 2024) and 20-OCWDB-17 (September 30, 2021)WIOA 
24-OCWDB-07CalJOBS Data Change RequestMay 29, 202418-OCDB-01 (August 14, 2018)WIOA 
24-OCWDB-06CalJOBS Participant Reporting Timeline InformationMay 29, 202417-OCDB-02 (November 6, 20217) and 14-OCWDA-05WIOA 
24-OCWDB-05Financial LiteracyMay 29, 202418-OCDB-09 (April 25, 2019)WIOA 
24-OCWDB-0470 Percent LLSIL and Poverty GuidelinesJanuary 31, 202420-OCWDB-16 (October 28, 2020)WIOA 
24-OCWDB-03Self-Sufficency January 31, 202421-OCWDB-14 (November 24, 2021)WIOA 
24-OCWDB-02Selective Service Registration January 31, 202417-OCDB-03 (November 7, 2015)WIOA 
24-OCWDB-01On-the-Job Training (OJT)January 31, 202420-OCWDB-17 (September 30, 2021)WIOA 
23-OCWDB-06Incumbent WorkerNovember 14, 202320-OCWDB-05 (April 8, 2020)WIOA 
23-OCWDB-05Individual Training Account (ITA)November 14, 202321-OCWDB-05 (November 19, 2021)WIOA 
23-OCWDB-04Work ExperienceNovember 14, 202323-OCWDB-02 (February 22, 2023)WIOA 
23-OCWDB-03Invoice Review PolicyMay 24, 202322-OCWDB-02 (dated March 4, 2022)WIOA 
23-OCWDB-02Work Experience PolicyFebruary 22, 202320-OCWDB-13WIOA 
23-OCWDB-01Supportive Services PolicyFebruary 22, 202320-OCWDB-14WIOA 
22-OCWDB-05Standards for Oversite and Monitoring PolicyFebruary 16, 2021 WIOA 
22-OCWDB-04Conference, Meeting, Training and Event Request PolicySeptember 7, 2022 WIOA 
22-OCWDB-03Apprenticeship PolicySeptember 7, 2022 WIOA 
22-OCWDB-02Invoice Review PolicyMarch 4, 2022 WIOA 
22-OCWDB-01Co-Enrollment PolicyMarch 4, 20228-OCWDA-24WIOA 
21-OCWDB-18Adult and Dislocated Worker Program Eligibility PolicyNovember 24, 202117-OCDB-08 (dated January 9, 2018)WIOA 
21-OCWDB-17Incident Reporting of Waste, Fraud and Abuse PolicyNovember 24, 202113-OCWDA-01 (dated August 28, 2013)WIOA 
21-OCWDB-16WIOA Youth Program - Participant Eligibility RequirementsNovember 24, 202117-OCDB-12 (dated January 9, 2018)WIOA 
21-OCWDB-15WIOA Youth Program Requirements PolicyNovember 24, 202117-OCDB-11 (dated May 7, 2018)WIOA Youth 
21-OCWDB-14Self-Sufficiency PolicyNovember 24, 202120-OCWDB-01 (dated January 9, 2020)WIOA 
21-OCWDB-13Stipend PolicyNovember 24, 202115-OCWDB-05 (dated January 27, 2016)WIOA 
21-OCWDB-10Program Grievance and Complaint PolicyMay 26, 202118-OCDB-04 (dated September 25, 2018)WIOA
21-OCWDB-09Nondiscrimination and Equal Opportunity PolicyMay 18, 202117-OCDB-13 (dated May 20, 2019)WIOA
21-OCWDB-08Code of Conduct PolicyMay 3, 2021 WIOAMP3 Audio

21-OCWDB-07

Comprehensive Assessment Information Tool

WIOA Youth Initial Assessment & Individual Service Plan (ISP) Policy (REVISED)November 19, 2021
  • 21-OCWDB-04 (dated May 21, 2021)
  • 15-OCWDA-04 (dated July 22, 2015)
WIOA 

21-OCWDB-06

Comprehensive Assessment Information Tool

WIOA Individual Initial Assessment & Individual Employment Plan (IEP) Policy (REVISED)November 19, 2021
  • 21-OCWDB-06 (dated May 21, 2021)
  • 15-OCWDA-03 (dated September 2, 2015)
WIOA 
21-OCWDB-05Individual Training Account (ITA) Policy (REVISED)November 19, 2021
  • 21-OCWDB-05 (dated August 12, 2021)
  • 21-OCWDB-05 (dated May 21, 2021)
  • 16-OCDB-05 (dated December 21, 2016)
WIOA 
21-OCWDB-04Training Services Policy (REVISED)November 19, 2021
  • 21-OCWDB-04 (dated May 21, 2021)
  • 15-OCDB-14
WIOA 
21-OCWDB-03Eligible Training Provider List (ETPL) PolicyFebruary 10, 202117-OCDB-16 (dated March 26, 2018)WIOA 
21-OCWDB-02Follow-up Services PolicyFebruary 10, 202118-OCDB-10 (dated April 25, 2019)WIOA 
21-OCWDB-01MOU PolicyJanuary 27, 2021 WIOA 
20-OCWDB-17On-The-Job Training (OJT) Program Policy (Revised)September 30, 2021On-The-Job Training (OJT) Program Policy (dated July 12, 2021)  
20-OCWDB-1670 Percent LLSIL and Poverty GuidelinesOctober 28, 202018-OCDB-02 (dated September 5, 2018)WIOA 
20-OCWDB-15Supportive Services MemoMarch 16, 202220-OCWDB-15 (dated August 25, 2020)WIOA 
20-OCWDB-14Supportive Services Policy (Revised)February 23, 2022
  • 20-OCWDB-14 (dated December 30, 2021)
  • 18-OCDB-14 (dated April 24, 2019)
WIOA 
20-OCWDB-13Work Experience PolicyAugust 21, 2020
  • 20–OCWDB-10 (dated April 8, 2020)
  • 17-OCDB-21  (dated June 1, 2018)
WIOA 
20-OCDWB-11Transitional Jobs PolicyApril 8, 2020 WIOA 
20-OCDWB-09WIOA Documentation Requirements PolicyApril 8, 2020 WIOA 
20-OCDWB-08Conflict of Interest - Serving Applicants - Participants with a Close Relationship PolicyApril 8, 2020 WIOA 
20-OCDWB-07LWDA Monitoring PolicyApril 8, 2020 WIOA 
20-OCDWB-06Layoff Aversion PolicyApril 8, 2020 WIOA 
20-OCDWB-05Incumbent Worker Training PolicyApril 8, 2020 WIOA 
20-OCDWB-04Determination of Dependent Status Policy (REVISED)November 25, 2020 WIOA 
20-OCDWB-03Customized Training PolicyApril 8, 2020 WIOA 
20-OCDWB-02WIOA Underemployed Eligibility PolicyJanuary 9, 2020 WIOA 
20-OCDWB-01Self-Sufficiency PolicyJanuary 9, 202017-OCDB-24 (dated June 1, 2018)WIOA 
18-OCDB-13CalJOBS Document Imaging and ScanningApril 25, 2019 All WIOA FUNDED 
18-OCDB-12WIOA Training Expenditure Requirement April 25, 2019 All WIOA FUNDED 
18-OCDB-09Financial LiteracyApril 25, 2019 All WIOA FUNDED 
18-OCDB-05Pathway to Services, Referral, and EnrollmentDecember 10, 2018 All 
18-OCDB-01CalJOBS Data Change FormAugust 14, 2018 All 
17-OCDB-22Standards for Oversight and MonitoringJune 1, 2018 All 
17-OCDB-20ProcurementMay 9, 201812-OCWDA-13 (dated May 15, 2013)All 
17-OCDB-18Services to People with Disabilities March 26, 2018 All 
17-OCDB-17Employment Eligibility Verification Form (Form 1-9)March 14, 201812-OCWDA-14 (dated March 21, 2013)All 
17-OCDB-15Demand Occupation CriteriaMarch 14, 201812-OCWDA-12 (dated September 26, 2013)All 
17-OCDB-14Customer SatisfactionMay 7, 201804-OCWDA-22 (dated June 17, 2005)All 
17-OCDB-12WIOA Young Adult Programs - Participant Eligibility RequirementsJanuary 9, 2018 Young Adult 
17-OCDB-11WIOA Youth (Young Adult) Program RequirementsMay 7, 2018 Young Adult 
17-OCDB-10Rapid Response and Layoff Aversion ActivitiesNovember 13, 201714-OCWDA-04 (dated December 15, 2014)Adult & Dislocated Worker 
17-OCDB-09 - Addendum #1Limited English ProficiencyJanuary 18, 201804-OCWDA-23 (dated June 16, 2005)All 
17-OCDB-08WIOA Adult & Dislocated Worker Programs - Participant Eligibility RequirementsJanuary 9, 2018 Adult & Dislocated Worker 
17-OCDB-07Personally Identifiable InformationJanuary 9, 201802-OCWDA-60 (dated June 17, 2003)All 
17-OCDB-05Oversight and Monitoring of Nondiscrimination and EO ProceduresNovember 7, 201715-OCWDB-09 (dated April 28, 2016)All 
17-OCDB-03Selective Service RegistrationNovember 7, 201715-OCDB-03 (dated December 15, 2015)All 
17-OCDB-02CalJOBS Participant Reporting TimelineNovember 6, 201714-OCWDA-05 (dated November 6, 2014)All 
16-OCDB-06Allowable Costs and Prior Written ApprovalMarch 23, 201715-OCWDB-08 (dated February 25, 2016)All 
16-OCDB-04 - Addendum #1Property–Prior Approval, Purchasing, Inventory and Disposal -
Addendum #1		November 16, 201714-OCWDA-10 (dated July 1, 2015)All 
15-OCWDB-07WIOA Adult Program Priority of ServiceFebruary 25, 201610-OCWDA-01 (dated August 26, 2010)Adult 
15-OCWDB-05WIOA Young Adult Incentives and StipendsJanuary 27, 201612-OCWDA-10 (dated August 26, 2014)Young Adult 
15-OCWDB-02WIOA Title I Youth – Requires Additional Assistance, Basic Skills Deficient and English Language LearnerDecember 15, 201508-OCWDA-20 (dated December 22, 2008)Young Adult 
14-OCWDA-02Contractor Standards for SubcontractingNovember 4, 201403-OCWDA-09 (dated December 1, 2003)All 
13-OCWDA-02Authorization to Work Verification RequirementsAugust 28, 2013 All 
13-OCWDA-01Incident ReportingAugust 28, 201303-OCWDA-13 (dated August 3, 2004)All 
12-OCWDA-06Criminal Record Restrictions and Impact Based on Race and NationalityOctober 30, 2012 All 
11-OCWDA-03Contract Modifications Policy and ProceduresOctober 24, 2011 All 
10-OCWDA-02Federal Bonding ProgramAugust 26, 2010 All 
08-OCWDA-24Co-EnrollmentJanuary 15, 2009 All 
07-OCWDA-13Debt CollectionJune 11, 200802-OCWDA-52 (dated August 5, 2002)All 
03-OCWDA-21Audit ResolutionJuly 1, 2004 All 
03-OCWDA-19Employee PayoutsAugust 5, 2004 All 
03-OCWDA-16News and Information ReleaseOctober 6, 2004 All